Pupil Attendance and Records Retention

The Pupil Attendance and Records Retention office is responsible for assisting families and district staff with student enrollment, student attendance and records retention.

Enrollment

Parents/Guardians registering new students can enroll their children at our office or at their attendance zone campus. Families that complete their application online must present the required documents to the campus to finalize the enrollment process.

Enrollment Requirements

• New to District Requirements
• Re-entry Student Requirements
• Re-entry Student ChecklistING STUDENT

Student Transfers

Families that request another school must complete an online student transfer form. Students that reside in the district should complete the Intra-District Transfer. Students that reside outside the district should complete the Inter-District Transfer.  

All applications received are processed in a timely manner. Notices on student transfer requests are sent via emailed. Student transfers need to be renewed annually.

For assistance with the transfer process, contact your campus attendance office or the Pupil Attendance and Records Retention Office.

 Student Attendance

The Pupil Attendance and Records Retention Office assists district staff with compulsory attendance requirements. For more information, contact our office.

Records

The Office of Pupil Attendance and Records Retention is also responsible for housing the graduate and inactive student permanent records as well as inactive district-wide records as per the state’s records control schedule. Our personnel works closely with universities, colleges, school districts, employment companies, attorney’s offices, state and federal government agencies as well as the entire district that requests records.

Transcript Request

High School graduate records are kept for two years at each high school before they are sent to the Pupil Attendance and Records Retention Office. All other graduate records are stored at our office. Any graduate that needs a certified copy of their high school transcript must come to the Office of Pupil Attendance and Records Retention. You must present an ID and there is a fee of $1.00. If you are calling from out of town, you will need to fax in a request showing your ID, the year you graduated, a telephone number, the exact address of where you would like your transcript to be mailed and the reason you need the transcript. Non-graduate transcripts may also be obtained from this office.

Quick Links

Request to Amend Student Record Form

New Student to District Requirements

Re-entry Student Requirements

Re-Entry Student Check List (Campus Use)

Student Permanent Records Documents

Student Permanent Record Guidelines Booklet

Request of Records From Campus to Campus Form

Request of Permanent Records to the Office of Pupil Attendance & Records Retention Form

Submission of Inactive Permanent Records to the office of Pupil Attendance & Records Retention Form

Transfer of Records From Campus to Campus Form

Permanent Record Check List

Student Permanent Record Review Log 

High School Graduate Transcript Check List

McKinney-Vento Act Forms

McKinney Vento Procedures

Script form for MV ACT for Online Enrollment

McKinney-Vento Homeless Assistance Act – LJISD District Plan for Children and Youths in Homeless Situations

Other

Campus Records Retention Inventory Form

La Joya ISD Storage Facility Procedures

Texas Records Exchange System

Texas Records Control Schedule

Records Storage Container Transmittal Form

Records Management Procedures